PC & FAB Constitution 2019

Parent Council & Friends At Broughton Primary School Constitution

Definitions
School: Broughton Primary School, including Broughton Primary School nursery classes
Parent: parents, guardians & carers of pupils at the school
Children: children at the school & nursery
Parent Forum: all parents, guardians & carers of pupils at the school
Parent Council or PC: a committee chosen to represent the Parent Forum
Friends At Broughton Primary School or FAB: a sub-committee of the Parent Council that organises fundraising & social events
Broughton Primary School Trust: the Scottish Charitable Incorporated Organisation of that name, charity number SCO44041.

Aims
The aims of the Parent Council are:
1. to promote co-operation & communication between parents & teachers
2. to identify & represent the views of the Parent Forum & children on the education & welfare of the children to the staff of Broughton Primary School & the City of Edinburgh Education department
3. to engage in activities that support the education & welfare of the children
4. to support & complement the Friends At Broughton Primary School
5. to help with the appointment of school staff in accordance with recruitment legislation of the City of
Edinburgh Council
6. to manage the Broughton Primary School Trust for the benefit of the children at Broughton Primary
School
The aims of the Friends At Broughton Primary School are:
1. to organise events for parents & children
2. to raise funds, to be used in furtherance of the aims of the Parent Council

Office bearers
The chair, vice-chair, secretary & treasurer of the PC/FAB will be elected at the PC’s annual general meeting.
The same role in both bodies can be held by a single person or by two people.
If a person leaves office during the course of the year, a replacement can be selected at a PC meeting,
except for the chair of the PC where an Extraordinary General Meeting would need to be called

Duties
The chair will provide general leadership, will chair all meetings & attend council meetings with other chairs.
The secretary will take minutes of meetings & will circulate them to the PC/FAB after each meeting, and make them available on request to any parent.
The treasurer is responsible for financial transactions as approved by the PC/FAB & for keeping accurate records of all finances.  Annual accounts will be reviewed & approved by an individual appointed by the PC & will be presented at the annual general meeting.  Summaries of the financial position of the PC/FAB will be given at meetings as necessary or as requested.
The chair & the treasurer of the PC will normally be responsible for administrating the Broughton Primary School Trust, although other members of the PC/FAB can be elected to carry out this role.

Staff Representation
The headteacher has a right & a duty to attend PC meetings.  She or he will have an advisory role & will not take part in PC decision-making, unless invited to do so.
Other teachers are welcome to attend meetings, as deemed appropriate by the headteacher, and at least
one teacher will be a member of the PC, as selected by whatever method the school chooses.
Parents should form the majority of the PC.

Membership and attendance
Any member of the Parent Forum may attend a PC/FAB meeting without invitation or notice.
Apart from office bearers & staff, membership of the PC/FAB will be fluid, and will consist of those parents who choose to attend PC/FAB meetings.
If meetings become too large to be manageable or productive, the PC will decide upon a method to limit the size of the membership, and will formalise a selection process if necessary.
Non-parent members of the community can attend PC/FAB meetings by invitation or agreement, and they may also address meetings by invitation or agreement.

Changes to the constitution
Changes to the constitution can be made at the AGM or an extraordinary general meeting.

Dissolution
If the PC ceases to exist, any funds should be distributed by the senior leadership team for the benefit of
the children.

September 2019

AGM 2019 minutes

Welcome & apologies for absence

In attendance: Maria Gowans (head teacher), Samantha Rushforth (deputy head), David Borthwick
(principal teacher), Katie Blair (P3 teacher), Jennifer Longstaff (chair), Naomi Sandilands, Bence Solymar (treasurer), Sandra Rathjen, Laxman Raman, Tommy George, Suzanne Gibson, Ross Gibson, Rachel Blythe, Chris Knowles, Pauline Oh, Rebecca Winterstein, Anitha Bakyalakshmi, Lizzie Nicholson, Sandra Bagnall
Apologies: Anne Hay, Matthew Boyles, Rohema Khatun

Minutes & matters arising of the 2018 AGM

ACTION: Evening Meetings, Mrs Rushforth to check insurance to see if children are allowed on site
during the meetings (so children could come with Parents if they don’t have childcare); no response
during 2018-2019.
Connect insurance covers children at PC and other parent run events
ACTION: Broughton Decides, Mrs Rushforth will inform parents prior to parent drop in about the
Broughton Decides tables in each classroom; never launched during 2018-2019.
Agreed action: Create suggestion boxes for all FAB events and parent evenings re Broughton
Decides:  It was agreed that we would try to engage the school community to make decisions
about ideas to spend the parent council budget, a proforma will be issued prior to Christmas
break and parents will be informed of the process through the Facebook page.
Agreed Action: BPS staff identified that a sound system is top of the schools purchasing wish
list.  This was agreed during last school year.
ACTION: Playground Tidyup, Mrs Vacher to discuss with Rachel Blythe and Corylus Horticulture to set list in motion; while we did tidy up in May/June, will something more thorough happen after contractors leave the site.
Agreed Action: Will be looked at again once building works have been cleared
ACTION: Football teams, volunteers needed for P5 and P6 school football teams; still require a
volunteer coach, a few mums happy to help coordinate training sessions.
Agreed Action: Tommy will liaise with Sandra B and Don (previous coach) to discuss options
for the long term continuation of Broughton Football teams for P5-P7

Chair Report: PC & PSA – Jennifer Longstaff

2018-2019 review
Powderhall: was discussed at Council Committee 29th August.  Still awaiting confirmation of next steps but sounds like 250 homes once decontamination is complete, stables let to one of 3 companies who have expressed an interest and bowling green to become the integrated nursery and sheltered housing
Recruitment of 2018-2019: After last years major recruitment crisis the council have implemented PVG changes meaning recruitment is quicker; Mrs Gowans is now here

PSA Review
Parent survey: since June 9 responses for Parent Forum survey, 8 responses for PSA events. Feedback that spending needs to be more transparent, desire for a whole school cultural outing, more healthy options at events
PSA events: last year saw a dip in volunteers & funds raised at PSA events, though the children
all had fun at every one.
Sold out/most popular events - still the Halloween Disco and Christmas Cafe.  Summer Fair was a busy day but short of volunteers to adequately include other items.  The International, Health and Spring disco’s all had good turnout but low profits.
September cafe has been rebranded the Lagganlia cafe as it is always held the day the P7’s come back from Lagganlia and will help focus funding for the following years trip.
This year has a slimmer agenda open to a fresh direction with the spring Family Night.
PSA Events for 2019-2020:
1. Lagganlia Cafe Friday 27th September
2. Halloween Disco Friday 1st November
3. Christmas Cafe Friday 13th December
4. Family Night Friday 6th March International night?
5. Summer Fair Friday 30th May

EMF - Sandra Bagnall
2019 was a successful year for our award winning BPS runners team.
For the EMF 2020, 34 runners are signed up so far, including the Senior Leadership Team, and we are keen to get more families signed up before Christmas if possible.
Congratulations and thanks were offered from the Parent Council to Sandra and Catriona for all the hard work they have put in to making BPS runners a success.
Agreed Action: 2 free child places per class will be picked before Christmas 19.
Agreed Action: Bence and Sandra agreed to catch up outside of the meeting to review the Justgiving page with a view to further fundraising in future.
Agreed Action: at future school events a stall could be hosted to collect used running kit and trainers to give to those who want to take part but don’t have kit of their own.

Head Teachers Report – Maria Gowans

House captain and vice house captain elections have been held- results will be announced soon.
Events for this term include the Junior road safety officers event, P5 breakfast at Drummond HS, Harvesting Events, P7s Camp.
It is a key priority for this school year to develop the pupil voice group across the school and to continue involving children in decision making processes.
BPS is advertising for a breakfast club position 8-9am daily and will be recruiting PSAs once the budget has been fully determined for the year.
Refurbishment: The early years classes are still to be done and the carpets in the corridors are being
replaced.  Playgrounds will be tidied up and back to normal after the work has been completed mid - late November.

Treasurer’s Report – Bence Solymar <see own post for full report

BOS unrestricted £400
Virgin Money £8,897.90
£337.50 raised by the BPS runners fundraising for EMF 2019
The accounts of the Parent Council are to be submitted once signed (deadline Dec 2019).  Thanks to Shona Campbell for her assistance in auditing the accounts.

Review of the Parent Council constitution

Proposed amendment: Parent Staff Association can be confused with Pupil Support Assistants, proposal to change the name to Friends of Broughton (FOB) or Friends At Broughton (FAB).
After discussion it was agreed to change the name of the Parent Staff Association to Friends At Broughton (FAB)
A competition will be held for children at the school to design a new logo for the Friends At Broughton (FAB) events

Appointment of Committee members 2019-2020

Chair - Jennifer Longstaff (Sandra Rathjen Proposed, Sandra Bagnall Seconded)
Treasurer - Bence Solymar (David Borthwick Proposed / Jenny Longstaff Seconded)
Secretary/Clerk - Naomi Sandliands (Jenny Longstaff Proposed, Sandra Rathjen Seconded)
○ suggestion her fees from council could fund a creche during meetings. Connect insurance will
cover the liability of this happening
Cafe coordinator (Lagganlia & Christmas) - Rachel Blythe (Jenny Longstaff Proposed, Sandra Rathjen
Seconded)
Disco coordinator - Rebecca Winterstein and Lizzie Nicholson (Jenny Longstaff Proposed, Sandra
Rathjen Seconded)
Family night coordinator - vacant!
○ Agreed Action: this would be discussed at the next meeting
Summer Fair coordinator - Tommy George & Laxman Raman (Jenny Longstaff Proposed, Sandra
Rathjen Seconded)

Any Other Business

Leith Chooses next events – Rachel Blythe
○ shared an update regarding the progress of the Growing and Cooking project. A consortium of partners including Broughton PS, Saheliya, Leith Walk PS and Drummond HS were successful in applying for funding from Leith Chooses.
○ There is a phone application called Seek that helps children to identify the species of plants and
creatures https://www.wwf.org.uk/discover-nature-seek-apppc=GLK002005utm_source=Supporters&amp;utm_medium=Email&amp;utm_content=DownloadSeek&amp;utm_campaign=GLK002005_Adopters_FY20_N
○ A Friday or Saturday family tidy up before end of September? Rachel to distribute news and ask for ideas.
○ The growing project will ask that parents and pupils help with weeding the planters on an ongoing basis.
○ The first harvest will be held on Friday 20th September.
○ Soup making with P6 and nursery children will then follow on Thursday 26th September.  We need another 2 or 3 parents to help make soup.  Includes teaching the preparation of the vegetables to cooking soup with the children.
○ Rachel and Bence agreed to meet separately to discuss the best way to reimburse project partners for their expenditure.

Superlogo: complaints of not enough stock to complete orders by 14th August. Specifically P7's yellow hoodies.
○ One off incident this year, never had complaints before, no school benefits from having Superlogo as principal supplier

School photographs can anyone recommend a photographer other than Tempest to take photos this
year
○ Ivon Bartholemew will discuss with Maria what options are available
○ Discussion that Tempest could do individual/families but Ivon do class photos?

Christmas cards/class items for the Christmas cafe.  In-school creation of children’s designed cards,
created in class and sent to company to produce in large numbers in time for Xmas cafe.
○ Pauline Oh and Tommy George have contacts in this area.

Future PC meetings, 6:30-8pm

 Wednesday 30th October: Drummond Heads of School Faye Fulton & Sara Tosh will start meeting
 Wednesday 29th January
 Wednesday 25th March
 Wednesday 27th May

AGM Treasurer's Report 2019

Academic Year 2018/19. Bence Solymar. 4th September 2019

Changes in 2018/19
I took over the role of PSA Treasurer in January 2019
A number of changes have been made:
○ Admin procedures have been adjusted for greater transparency in the movements of funds
○ Spending decisions are now made faster so that the funds can be put to use quicker, eg to help pupil council’s “craze of the week” breaktime activities etc.
○ There is a plan to spend the amounts that are historically on the PSA accounts (eg. overspend on the Health Week 2019 spending was authorised)
○ We now have an organisation account with Bestway Wholesale, so that parents active on the PSA no longer have to provide the cash flow for bulk purchases for school events.
Gift Aid for EMF 2018 is still to be claimed on £140 of donations, ie £35. For EMF 2019, we did not
organise a separate cash collection, families could donate via Virgin Money Giving, and any Gift Aid
would have been processed through this.

Bank balances
Cash held is £70.37.
BoS is at £3,749.45 (of which £3,349.28 belongs to the Leith Chooses Project, where we have 2 more partners, and so does not form part of the PSA funds).
Virgin Money is at £8,897.90, after the grant for the 2019/20 Culture Fund has also been paid to the
school. This balance is after Cultural Fund donations for 2018/19 and 2019/20 which were gifted in the
same financial year.

Culture Fund 2018/19
Grant was fully spent by the school on class trips.
Income/Expenditure over the academic year:
● Events raised £3,273.92 of net funds.
● School lottery, donations and interest on account raised £1,216.70, making net income £4,490.62
against the expenditure of £4K Culture Fund, and the PSA covering the cost of Health Week 2019, which came to £1,697.89 (a rich whole school programme of Food Showdown, KidzFit, Barrow Band
and Pat Tweedie’s cooking class).
● The PSA spent on other items directly: £1,250.08 was spent on EMF t-shirts and prizes, swimming
caps, and piloting free fruit at the International Cafe 2018.
● Donations over EMF 2019 were not so actively called for and therefore were significantly less than in previous years. This might be something to be encouraged more again from EMF 2020 onwards.
Agreed action that 2020 EMF will promote the fundraising aspect

Charity reporting for year 2018/19
● Shona Campbell has independently examined the Broughton Primary School Trust accounts for 2018/19, and the accounts will be ready imminently for submission to OSCR well before the December
2019 deadline.